Attendance -
Frank, Adam, Ashley, Amanda, Jeremy, Simon, Jesse-Bruce

Read on…

Updates -

1. Frank has a laptop for us; will be picked up by Jesse Bruce on Sunday.
2. JB’s clock-in/clock-out software. Will be a web app, looks like JB will have to build it from scratch. He could use some help from anyone who knows how to do web development. (Ashley and Adam volunteered Jesse Doud; a new year-member also offered his expertise on such matters. Contact info given to JB.)
3. Adding staff info to the google calendar? Issues with google prevent folks from updating the calendar themselves, JB wants to avoid adding different apps/software/sign-ins to our portfolio. Updates to the google group calendar were supposed to be done by Steve (our volunteer coordinator). Frank will take over this responsibility. JB will get him the log in info to access it.
4. Bike intake summary sheet: amanda and paul are working on this. Amanda got it to work in OpenOffice, and it’s “unbreakable” (the Spreadsheet of Steel). There’s some bikes on it, but some bikes don’t have intake sheets and some sheets don’t have bikes. Amanda’s working on updating all this paperwork, and is in contact with Shannon about doing intake in the future.
   1. suggested that we have a donation evaluation workshop. (Adam will work on this; next week or the week after)

WiFi Situation -

Variant would like some money for internet; no one from the collective showed up to let us know how much they needed.

It’s generally accepted that we’ll pay half of whatever they owe (minus any late fees and stuff). Jeremy will tell the girl who talked with him to contact JB about paying our portion of the bill. Amanda says to make sure we get documentation.

Volunteer Definition and Privileges -

• Core Volunteer/Core mechanics are responsible for volunteering 16 hours a month (a single shift a week or aggregate throughout the month) for two consecutive months, and helping to maintain the space.
  • Privileges: eligibility for keyholder (shop access after hours), wholesale parts ordering at 10% over wholesale (with a cap at $500.00 per calendar year), access to the volunteer mailing list.
  • Responsibilities: keys, If using the shop in off-hours, make sure it is clean and clear of projects at least 15 minutes before a shift or scheduled workshop/class. All quarterly Core Volunteer meetings are mandatory.
  • Maintenance: If you volunteer less than 16 hours per month for three consecutive months, then you will lose your privileges.
• Committed volunteers are responsible for volunteering at least 8 hours a month, either as a mechanic, or by doing odd tasks from the chore list. After volunteering consistently for one full month, they are entitled to the following
  • Privileges: cheap to free used parts (@ the discretion of the shift mechanic), and membership privileges. The Core Volunteers may decide to offer keys to a long-term committed volunteer after 2 months and there must be cause and a vote. Potential keyholders MUST attend the meeting at which the issue is decided.
  • Responsibilities: 8 hours a month.
  • Maintenance: If you cannot volunteer at least 8 hours a month, for two consecutive months you will lose your privileges.
• Impromptu volunteers people who ask if they can do some work for that day, usually as a trade for shop use/assistance, and necessary used parts (no new parts). The volunteer is referred to a list of chores, and the value is determined by the mechanic.
  • Privileges: stand time for the day
  • Responsibilities: completion of chores determined by shift mechanic
  • Maintenance: None.

[Good format from the bike kitchen: http://wiki.bikekitchen.org/index.php?title=Handbook#Definition]

this is approved -

Reminders:

• next meeting (March 8th) is a spending meeting
• March 10th is a quarterly core volunteer meeting. By-laws working group will be presenting suggestions of portions of the by laws to change and soliciting input on them.
• Topics for next meeting:
• Re-revising our wholesale policy

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